Add/Modify Entry - Encrypted File

Password Depot offers the possibility to encrypt external files with the secure algorithm AES 256 Bit. The password which you need to decrypt the file afterwards can be stored within your database.  

There are four ways how you can create an entry for an encrypted file:

  • Click on Edit > New > Encrypted file.
  • Encrypt a file via Tools > Encrypt external files.
  • Select Password on the toolbar, click on the right-hand down-arrow button and choose Encrypted file.
  • Right-click on a file in the Windows Explorer and click on Password Depot 14 > Encrypt (this will automatically take you to Password Depot).

In the dialog window General (shown after the first and third options), the following functions are available:

  • Description: Enter a description for the new encrypted file entry. The description is the name that will be displayed in the password area window.

  • Change icon (button to the right of Description): To change the icon for a password, click on Change icon to the right of the description. If you left-click on the icon, the Select icon window opens. If you right-click on the icon, you can choose among three options: Select Icon... (guides you to the Select icon window), Load from URL (using the standard icon (favicon.ico) of the URL you entered), and Reset Icon (Resets to the standard password icon of Password Depot).

  • Password: Enter a password for the encrypted file.
  • Show/Hide password (eye icon to the right): Changes whether the password is shown or hidden (and represented by dots).
  • Category: Categories help you to structure your passwords.
  • Importance: Select the level of importance for your password.
  • Comments: Enter, if needed, supplementary information.

On the second tab Files, you have the following options:

  • Files: Shows a list of encrypted files belonging to the selected entry. They are ordered by/can be ordered by Name, Path on Disk, Last modified, and Size.
  • Add file: Allows you to add an encrypted file (*.pwde) to the list.
  • Delete file: Removes no longer needed files from the list.
  • Decrypt file: Select a file from the list and click on Decrypt file to decrypt the file with a saved password.

Click on OK to save changes, or on Cancel to close the window without saving changes.

NOTE: Encrypted files are always saved and deposited on your own data storage medium, whereas Password Depot´s database only contains the password and link to the encrypted file. If you delete the file from your computer, e.g. via Windows Explorer, you will no longer be able to access it. In contrast to this, the entry type Document saves your file directly within Password Depot´s database, i.e. documents are part of your Password Depot database.

NOTE: In this dialog box, you may use the virtual keyboard. This function is situated in the lower left-hand corner of the dialog box.