Grant Access to Entries/Folders

When working with Enterprise Server databases users can share single entries with other Enterprise Server users. This allows temporary access to data that is normally not accessible to the corresponding users without the need of changing the rights management in the Enterprise Server by the server administrator.

NOTE: This option is only available in the client if the server administrator has enabled it in the Server Manager.

By performing a right click on the desired object a drop-down menu with several actions available for this entry will open including the option Grant access.

A new dialog window will open. You can now choose another user you want to authorize for the entry or folder.

Permission for

If desired or required, you can limit the shared access by entering a date to start in the Valid from box and also entering a date of end in the Valid to box. If you do not want to limit the shared access, you can uncheck the box Valid to. The shared access will then be possible without any time limit.

Access level

You can choose from different access levels and decide which one(s) you would like to assign to the user who will be authorized to the entry or folder by you: Use/Read/Modify/Delete. You can either choose one or several options here. If the other user should only be allowed to use the entry, he will be able to use it and, for example, for the login on a website. If you also want to grant read and modify access, for example, he will also be able to see the entry in clear text and modify it etc.

Select Next, if you have checked all options as required.

You can finish the process here if you want to grant access to an entry or folder only and do not want sealed access. To do so, select Finish.

The user who has been authorized to an entry or folder can now login on the Enterprise Server with his access data. The user will then see the database on his screen in the Database Manager, that is, the database where the entry or folder he has been granted access to is located. Depending on the access level the user can either use the corresponding element or modify and delete it also etc.

Shared Entries

If you go to Tools → Shared entries users which are allowed to grant access to entries and folders to other users on the Enterprise Server can see which entries and folders they are currently sharing with others. This dialog window contains the following information:

  • Description
  • Path where the corresponding entry is located within the database
  • Shared with
  • Valid from
  • Valid to
  • Rights

Here, users being able to share entries on the Enterprise Server with other server users can remove the granted access to entries and folders at any time if they do not want to share the data anymore. To do so, select the corresponding element from the list of shared entries and folders and select Revoke permissions next. The granted access will be revoked and the user who had been authorized to use the element can neither access the database nor the corresponding entry/folder anymore. Next time he will login on the Enterprise Server the corresponding database will bot be displayed anymore in the Database Manager.