Assign Database

The Assign database option is located in the Users and Groups area on the right side of the Server Manager. It allows you to assign databases directly to one or more users and/or groups.

Select one or multiple users/groups and then click Assign database. The following tabs are available in the dialog box:

Database

In this tab you can assign an existing database to users and/or groups, create a new database, or automatically create private databases and assign them directly.

Selected accounts

On the right side of the dialog, the Selected accounts area shows all users or groups that you previously selected for database assignment. Each object is checked by default. Uncheck an object if you want to exclude it from the assignment. All checked objects will have the corresponding database assigned once you confirm.

Select an existing database

Enable the Select an existing database option to choose an already existing server database from the dropdown menu. This database will then be assigned to all checked objects in the Selected accounts area.

Create a new database

Enable the Create a new database option to create a new, empty database and assign it to all checked objects in the Selected accounts area.

  • File name – Enter the desired file name for the new database (without file extension). If the entered name already exists, a number is automatically appended.
  • Comments – Optionally, you can add a comment for the new database.

Create a private database

Enable the Create a private database option to automatically create a separate private database for every checked object in the Selected accounts area.

This feature is helpful if you need to provide many users with additional private databases on the server. The private databases are automatically named using the following pattern:

  • Filename prefix – Select or edit the prefix in the dropdown field that will be prepended to the file name. The default prefix is Private_DB.
  • The complete naming pattern is: [Prefix]_[Username].pswe. For example, a private database created for the user "John Smith" will be named Private_DB_John Smith.pswe.

You can also create private databases and assign them to groups in the same way.

Permissions

In this tab you can pre-configure permissions at database level for the databases being assigned. All selected users/groups will receive the same rights. For each permission, you can specify whether it is allowed or denied.

The following permissions are available:

Permission Description
Access to database Access the database
Read entries Read and view entries
Modify entries Edit existing entries
Add entries Add new entries
Delete entries Delete entries
Use the function "Auto-Complete" Use the Auto-complete feature
Auto-fill web forms using browser add-ons Use browser add-on fill
Accept new entries from browser add-ons Use browser add-on suggestions
Print entries Print entries
Export entries Export entries
Save database locally Save the database locally
Synchronize database Synchronize the database
Share entries Share entries with other users
Seal entries Seal entries
Set second password Access via a second password

NOTE: The permissions configured here serve as defaults for the assignment. For detailed rights management of individual users and groups, use the Database Permissions dialog. Some permissions may be restricted by Server Policies and may therefore not be available.