Add Users

In Password Depot Enterprise Server, you can add new users to the Server Manager using one of the following options:

  1. The button New user
  2. Through Active Directory Import
  3. Through Entra ID Import (formerly Azure AD)
  4. Through OIDC Import

Add new users manually

You can add new, local users to the Server Manager manually using the New user button available in the Users area on the right. Those users will then connect to the Enterprise Server using their Password Depot credentials. To do so, go to the Account tab and select the Password Depot credentials authentication. Enter the user's user name and password. Click OK to finish. The new user will be displayed in the main view of the Users area subsequently, and you can start giving them access to databases and assign permissions to entries and folders within those databases.

For the Enterprise Server login, local users will choose in the desktop client's Database Manager the option Standard Authentication. They have to enter their credentials, the server's IP address, as well as the correct port number in order to access the server.

Add new users through Active Directory Import

If users should log in to the Enterprise Server through the Integrated Windows Authentication (SSO), you cannot add them to the server manually but have to perform Active Directory synchronization first. You can launch the corresponding wizard by going to Tools → Import from Active Directory. The user objects will then be imported into the Server Manager from Active Directory. If synchronization was completed successfully, you can see all objects that were imported from Active Directory in the Users area afterwards.

In the user properties of Active Directory users, you can see in the Account tab that the option Active Directory is already checked by default. In the Active Directory tab, you can furthermore check other Active Directory attributes of the selected user. Those attributes were also inserted automatically during synchronization.

For the Enterprise Server login, Active Directory users will choose in the desktop client's Home the option Integrated Windows Authentication. During authentication, a user's user name and password will be sent to Active Directory. A message will then be sent back to Password Depot indicating whether the data sent is correct or wrong. Based on this information, the login will either be completed (if the data sent is correct) or denied (if it is wrong). Therefore, it is important that the user data available in the Server Manager corresponds to the user data in Active Directory. Thus, we recommend performing Active Directory synchronization on a regular basis in order to transfer changes from Active Directory into the Server Manager as well.

NOTE: You should not manually enter or edit any data in the Active Directory tab of the user properties because those attributes are always entered automatically during synchronization. Besides, those attributes are only useful if added automatically. Therefore, please note the following: If a user's Active Directory data have changed, do not manually enter those changes in the Server Manager. Instead, run the Active Directory synchronization again in order to update the user's data.

HINT: Learn more about Active Directory synchronization in the dedicated chapter.

Add new users through Entra ID Import

Adding new users to the server through synchronization is also required if you want to use Entra ID authentication on the server. To start the synchronization process, open the Server Manager and go to Tools → Import from Entra ID. The user objects from Entra ID will then be synchronized with the Server Manager. If synchronization was completed successfully, you can see all objects that were imported from Entra ID in the Users area afterwards.

In the user properties of Entra ID users, you can see in the Account tab that the option Entra ID is already checked by default. In the Entra ID tab, you can furthermore check other Entra ID attributes of the selected user. Those attributes were also inserted automatically during synchronization.

For the Enterprise Server login, Entra ID users will choose in the desktop client's Home the option Entra ID authentication.

NOTE: You should not manually enter or edit any data in the Entra ID tab of the user properties because those attributes are always entered automatically during synchronization. Besides, those attributes are only useful if added automatically. Therefore, please note the following: If a user's Entra ID data have changed, do not manually enter those changes in the Server Manager. Instead, run the Entra ID synchronization again in order to update the user's data.

HINT: Learn more about Entra ID synchronization in the dedicated chapter.

See also: Add Groups, Add users by department

Add new users through OIDC Import

Adding new users to the server through synchronization is also required if you want to use OpenID Connect authentication on the server. To start the synchronization process, open the Server Manager and go to Tools → Import from OIDC. The user objects will then be synchronized with the Server Manager based on your OpenID Connect configuration. If synchronization completes successfully, you can view all objects that were imported via OpenID Connect in the Users area.

In the user properties of OpenID Connect users, you will see in the Account tab that the option OpenID Connect is already selected by default. In the OpenID Connect tab, you can also view additional OpenID Connect attributes for the selected user. These attributes were automatically populated during synchronization.

For the Enterprise Server login, OpenID Connect users will select the OpenID Connect authentication option in the desktop client's Home.

HINT: Learn more about OpenID Connect synchronization in the dedicated chapter.