Shared Secrets

With Shared Secrets, individual passwords, information entries, or documents can be shared with other people in a controlled and traceable manner – both with users who already have access to the Password Depot Enterprise Server (PD-SERVER protocol) and with external recipients via a secure, public link (HTTPS protocol).

This feature is particularly useful for granting teams or third parties (e.g., service providers, external administrators, or support partners) targeted and time-limited access to specific login credentials without having to assign complete databases or additional user rights.

Instead of sending passwords uncontrolled via email, chat, or screenshot, sharing individual secrets enables structured, audit-friendly, and revocable sharing of sensitive information – in line with internal security policies and the principle of least privilege.

The main view of the Shared Secret area displays the following columns:

  • Status: Displays the status of the shared secret (Available, Consumed, Pending Approval, Expired, Revoked).
  • Protocol: Displays the protocol used (PD-SERVER or HTTPS).
  • Type: Specifies the entry type of the secret.
  • Issuer: Indicates who created this secret.
  • Recipients: Indicates the recipient(s) of the secret (a specific user or everyone with the link).
  • Approval: Indicates whether approval is required for this secret.
  • Supervisors: Displays the associated supervisors, if defined.
  • Created: Displays the creation date of the secret.
  • Expires: Specifies the validity date of the secret.

In addition, the following options are available on the right side of the main view:

  • Properties: The Properties button allows you to view detailed information about the secret. Further Information can be found here.
  • Delete selected: Deletes all marked shared secrets.
  • Purge invalid: Deletes all invalid shared secrets.

The following options are available in the top section under Select:

  • Select all: Select all listed shared secrets to perform further actions that apply to all shared secrets.
  • Select none: Removes all selections made.
  • Invert selection: Reverses the current selection status.

NOTE: The settings for Shared Secrets can be found in the server policies in the Shared Secrets tab.