"Do you want to prevent your company's passwords and access data from circulating among employees via email, Excel spreadsheets, or notes? Do you want to ensure that your team can access the necessary access data and documents at any time, even when on the move? Should shared accounts be protected with strong, individual passwords and the assignment of passwords be centrally controlled and audited?
If so, we recommend using our Password Depot Enterprise Server.

Negligent handling of passwords

Recent surveys show that one-third (33%) of internet users in Germany use the same password for multiple services, and 23% even deliberately choose simple passwords to make them easier to remember. Source: Bitkom, January 30, 2025.

Weak or reused passwords are an easy target: Brute force attacks try countless login combinations; the BSI explicitly warned in 2024 of an increase in such attempts against exposed systems. The Verizon DBIR 2025 also shows that In the “Basic Web Application Attacks” attack class, around 88% of reported incidents were linked to stolen access data – password reuse and phishing pave the way for this.

Important and current:Since 2025, the BSI has advised against changing passwords regularly as a purely precautionary measure. Instead, it recommends using strong, unique passwords, two-factor authentication (2FA) or passkeys where possible, and risk-based changes (e.g., if compromise is suspected).

Greater security in companies with professional password management

Many companies lack binding password policies or fail to implement them. Passwords are shared via email or messenger, and lists are stored unencrypted in shared folders. This is exactly where centralized, well-designed password management comes in:

• Strong, individual passwords for all accounts – without any memorization hurdles for users.
• Centralized policies on length, structure, checking against block lists (e.g., compromised passwords), and 2FA requirements.
• Transparent responsibilities and audit trails for traceability.
• Immediate revocation of access rights in the event of a change of role or departure.

Password Depot helps you enforce a high security standard—for example, by analyzing password quality and issuing warnings for weak entries.

How to manage passwords correctly in companies

Companies that take password security seriously put the following points on their to-do list:

Raise employee awareness:

Explain in a way that is easy to understand why unique and long passwords, 2FA, and passkeys greatly increase data security. Training courses, short guides, and internal FAQs can help.

Appoint contact persons:

Designate a responsible department (e.g., IT security/IT operations) for questions about password protection, guidelines, and incident handling.

Define guidelines for secure passwords:

Follow established guidelines (e.g., NIST SP 800‑63B & BSI recommendations). Focus on length and uniqueness rather than purely formal complexity rules. Our tips for creating secure passwords show you how this works in practice—and how Password Depot checks and enforces it.

Modernize change rules:

No more rigid change intervals. Change passwords as needed (e.g., after incidents, role changes, or system changes) and only enforce changes when there are indicators of compromise. This is also recommended by the BSI and the NIST guideline.

Increase productivity – security without friction:

Avoid manual circular emails or paper chaos. Provide your team with easy-to-use tools that generate secure passwords, fill them in automatically, and control sharing based on rules – so they can focus on their work, not password management.

Password Depot Enterprise Server: Maximum security, full control & efficiency

Password Depot Enterprise Server enables the centralized management, administration, and sharing of passwords, access data, and documents. The databases are encrypted and operated on-premises on your server—not in a third-party cloud. Employees access them via the Password Depot client according to their rights; the only thing they need to remember is their personal master password.

This allows guidelines to be uniformly defined and enforced. There is no need to search for “the current version” of a password. Thanks to the intuitive interface, teams can be productive in no time – without expensive, time-consuming training.

If an employee leaves the company, the administration blocks database access via the console and quickly rotates the affected passwords in an audit-proof manner.

Granular control of access rights

In addition to strong encryption, a fine-grained rights and approval model ensures security. Define for each user which databases, folders, and entries are visible, which changes are permitted, whether exports are allowed, and which actions are logged. Assign rights quickly and transparently to departments and groups.

Security is a top priority

Password Depot encrypts data at the highest level (AES‑256). Communication between clients and servers is carried out via TLS (optionally with certificate verification/client certificates). This means you are following the proven crypto recommendations of the BSI, see TR‑02102 (TLS, Algorithms & Key Lengths).

The renowned IT security professionals at SySS GmbH have tested Password Depot 2021; after rectifying identified issues, the overall security level was confirmed as “very high”. Certificate excerpt: SySS confirmation. In security comparisons conducted by the Fraunhofer Institute (on behalf of COMPUTER BILD), Password Depot was repeatedly highlighted as being particularly secure (see manufacturer summary).

Conclusion: With our server, you can manage passwords, documents, identities, and other secrets centrally, securely, and transparently—and save time. No more paper clutter, insecure text files, and email ping-pong.

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Watch a short video to see what Password Depot Enterprise Server can do for your business: Protect your company passwords with Password Depot Enterprise Server

Would you like to see Password Depot Enterprise Server in a personal webinar? Select your preferred date here. Alternatively, arrange an appointment by email or phone. Information on licensing can be found here.