Customize View

The user interface consists of a maximum of five simultaneous windows or areas: Password area, Navigation area (with or without databases on a potential server), Statusbar, Toolbar, and D etails.

Password Area

This is the main window. It is therefore placed in the center of the screen and cannot be closed or hidden.

This windows provides access to your passwords. You will see here a password's description and additional information can be displayed here such as last modified, user name, URL, and category. Go to Edit → Options → Layout and change the layout according to your personal needs.

If the details view is enabled, you can select the details that should be displayed by right clicking on the details bar.

  • You can select a different view for the list of passwords in the View tab.
  • To edit password entries, switch to the Edit tab or right-click on an entry. This way, you can add, modify, delete, and print entries.

By right-clicking on an entry, you open the password menu. The menu's functions can only be used, however, if the information needed for this function - e.g. a TAN - is existent. With this menu, you can:

  • modify ("Properties"), delete or print the selected password(s), similar to the functions in the Database and Edit tabs.
  • cut, copy, insert and duplicate the entry or add it to your list of favorites.
  • copy the password's information to the clipboard.
  • create a Windows Shell Link. This is a shortcut to a password that you can save anywhere on your system (e.g. on your desktop) and that allows you to access the password quickly.

From within the Password Area window, you can also move passwords from one group to another. Just select the passwords you want to move in the navigation area to the left of Password Depot (which means this feature needs to be activated) and then drag & drop them into the desired group.

Navigation Area

This area offers a tree structure of the folders inside the opened database, similar to Windows Explorer. Additionally, it also displays the Favorites, the Recycle Bin and the Search Results after a search for quick access.


In the navigation area you can display the list of all types of entries available in Password Depot no matter if you have already used those entries or not. In general, you will see all entry types here. Double click a specific type of entry to display all entries of the same type currently available in your database in the main view. This will temporarily hide all other types of entries within the database in the main view and might be helpful, for example, if you would like to work with "Password" or "Information" entries only for some time.


You can do the same with the categories of your database. In the navigation area all available categories will be displayed, that is both the builtin ones as well as the categories you created yourself. If your entries have been assigned to specific categories you can double click on a specific category in the navigation area to call up all entries that belong to the corresponding category (all types of entries inlcuded). Those entries will then be displayed in the main view. This way you can search for entries using the categories they have been assigned to and display them alltogether in the main view.

If you are using the Enterprise Server , here you can quickly access the files from the server here as well. To display the files in this area, click on View and activate the option Databases on Server. The files on the server are only displayed if you are connected and logged in to the server.


 If you have set the Statusbar function under View, you will find a blue bar at the bottom edge of Password Depot, including information for version, license status (or remaining days for the trial mode), number of objects, "local system" (or network), and overall statistics (number of folders and passwords/entries).


Above the navigation and password areas, you will always find the Toolbar, offering quick access to Password Depot´s important core functions, e.g. its Database Manager (first symbol to the left) or Password (create new password, third symbol from the left). Further to the right, there is a box/field for a file path as well as the basic search function ("Search entry").


This window is situated on the right side of the screen. Its purpose is to display the information of a selected password in a more compact manner, so that required entries can be identified more quickly.

Furthermore, different actions are available in the details area which can be useful for your entries:

  • Auto-Complete (F6)
  • Copy user name (F3)
  • Copy password (F2)
  • Custom fields/Global custom fields
  • Copy URL (F4)
  • Open URL in browser (F5)

With these actions you can easily access any data stored in Password Depot and further use it.

HINT: If you have added custom fields to an entry you will also see them in the details area on the right. However, information will not be displayed in clear text but hidden. If you want to read it, click on the eye icon. The information will be shown in clear text for a short time. Next to it you can use the corresponding icon for pasting the information of a custom field to the clipboard.

NOTE: If you select the icon for Custom Fields in the details area both custom fields referring to this entry and global custom fields which you may have added under Edit → Global custom fields will be displayed here. Thus, you can select the required information.

You can also see a star in the details area on the right. A yellow star means that this entry is one of your favorites. 

Sort by

Here, you can choose how password entries are sorted, e.g. by their Description or Importance. When choosing the option Custom View you can change the arrangement of entries in the password area via Drag & Drop according to your wish. To do so, select an entry from the list, hold the mouse button pressed and move the entry to the correct position.


Here, you can decide if the sort order should be in Ascending or Descending order.

Group by

Here you can choose if and how the entries should be grouped. They can be grouped by their type or category.


Here, you can choose between Password Depot´s Expert or Beginner mode or set your own Custom mode.