End User License Terms for Password Depot
Version dated 10.07.2026
These End User License Terms (hereinafter referred to as the “License Terms”) describe the rights of use that you acquire when purchasing a license for the standard software “Password Depot” (hereinafter referred to as the “Software”) of AceBIT GmbH, 64283 Darmstadt, Germany, registered with the Local Court (Amtsgericht) of Darmstadt under commercial register number HRB 33038, hereinafter referred to as “AceBIT”. Even if you acquire the Software not directly from AceBIT but from an authorized reseller, the rights of use granted by AceBIT are governed exclusively by these License Terms. The reseller is not authorized to grant rights of use on behalf of AceBIT that deviate from these License Terms. Any use deviating from these License Terms requires the express, prior, written authorization of AceBIT.
1. Acquisition of rights of use
(1) AceBIT grants you the rights of use described in these License Terms if the license intended for you has been provided or allocated to you by AceBIT and you have validly accepted these License Terms in accordance with paragraph 2. This applies regardless of whether you acquire the Software directly from AceBIT or from a source authorized by AceBIT to distribute it. Statutory rights of use and the legal effects of exhaustion of the distribution right remain unaffected.
(2) These License Terms will be provided to you in a form that can be saved before completion of the acquisition transaction relating to the Software and, in any event, before conclusion of the separate agreement with AceBIT concerning the grant of rights of use. You accept these License Terms by making the express declaration provided for in the ordering or activation process. If you act for a legal entity or another organization having legal capacity, acceptance must be declared in its name by a person authorized to do so. If you reject these License Terms, you may not activate or use the Software on a contractual basis. Your rights against the selling party, in particular to reversal of the transaction or reimbursement, are governed by the acquisition agreement concluded with that party and by mandatory law.
(3) If you acquire the Software from an authorized reseller for your own use, the reseller remains your contracting party for the acquisition, the price, the provision of the Software and claims arising from the acquisition agreement. The separate agreement under which AceBIT grants the rights of use described in these License Terms is concluded between you and AceBIT when you validly accept these License Terms in accordance with paragraph 2. Claims arising from a breach by AceBIT of that separate agreement and mandatory statutory rights remain unaffected.
(4) Where an order placed through an authorized reseller is intended for a specified end customer, the natural person, legal entity or other organization having legal capacity identified in the order or activation process is the intended licensee. That person or entity becomes the licensee only upon valid acceptance of these License Terms and allocation of the license. An identification in License Delivery Records or a license certificate merely documents AceBIT’s recorded allocation; it does not replace acceptance and does not itself create rights of use. Any right to correction of an incorrect allocation remains unaffected.
2. Authorization and activation
(1) In order to protect the Software against unauthorized use, the Software is provided with a license key which must be used for activation. Until activation, only limited use is possible.
(2) If you purchase the Software directly from AceBIT, you will also receive by email, after conclusion of the contract, the license keys required for activation of the rights of use acquired by you.
(3) The contact data transmitted by you to AceBIT in the course of the ordering process are collected and used by AceBIT exclusively for license key administration. Further details on AceBIT’s handling of your contact data can be found in the AceBIT Privacy Policy.
(4) In the case of acquisition through an authorized reseller, AceBIT may send the license keys and License Delivery Records to the reseller for onward transmission to you. License Delivery Records are documents issued by AceBIT as evidence of a specific license and have documentary effect only. Information on the processing of personal data received from resellers for license allocation and management is set out in the privacy notice “Licensing through Resellers”.
3. Rights of use
(1) Upon the effective grant of the right to use the Software, you receive the non-exclusive right to use the Software acquired by you in object code form, together with the user documentation issued by AceBIT, on a permanent basis for your own purposes. If the licensee is a legal entity or another organization having legal capacity, use by its personnel for internal work purposes within the scope of paragraph 4 below constitutes use for its own purposes.
(2) The right of use is limited to the purchased number of clients and, in the event of the additional purchase of an Enterprise Server license, to the purchased number of user accounts. The addition of further clients and user accounts requires the prior purchase of additional licenses for the desired number of clients or user accounts, respectively, from a source authorized to sell such licenses.
(3) The right to use includes the right to install the Software on the agreed number of clients and, in the event of the purchase of an Enterprise Server license, on the agreed number of servers, and to load, display and run it there for the purpose of exercising the agreed use. In addition, you are entitled to make the backup copies of the Software required to safeguard the proper operation of the Software and to retain them for the period required. Backup copies serve exclusively to restore lost data and/or program components and may not otherwise be used. When making backup copies, the notices of intellectual property rights and other manufacturer information contained on and in the Software, such as copyright notices, program identification numbers or serial numbers, must be reproduced unchanged. If the backup copies are made and stored on data carriers, each backup copy must additionally be marked as a backup copy.
(4) The right to use the Software does not include the right to rent out, lend or make the Software available to third parties by wire or wirelessly, or to communicate it to the public. This shall not affect the right of a legal entity or another organization having legal capacity to which the Software has been validly allocated to provide and make available the purchased number of clients and, in the event of the purchase of an Enterprise Server license, the purchased number of user accounts to its personnel for their internal work purposes.
(5) You are not entitled to edit the Software or otherwise modify it. This shall not affect your right to correct errors pursuant to § 69d para. 1 Urheberrechtsgesetz. We would, however, like to point out that such error correction measures may lead to malfunctions in the Software if they are not carried out professionally.
(6) You are not entitled to decompile the object code of the Software or to translate it into source code by other technical means. This shall not affect the right to decompile the object code of the Software pursuant to § 69e Urheberrechtsgesetz if this is indispensable for you in order to obtain the necessary interface information required to connect the Software with other, independently created software and the required interface information is not readily accessible to you, for example through the user documentation, upon request to AceBIT by email or through the website www.password-depot.de.
(7) To the extent that you resell a copy of the program and the associated rights of use, the statutory requirements for exhaustion must be met. In particular, at the time of resale you must render unusable all copies of the program remaining in your possession; an impermissible splitting of uniformly acquired multi-user rights is excluded. AceBIT may require appropriate and necessary evidence for technical reallocation. The statutory legal effects of exhaustion and the rights of use of the lawful acquirer, in particular under § 69c no. 3 sentence 2 and § 69d para. 1 UrhG, remain unaffected. If the subsequent acquirer wishes to obtain additional contractual rights or services from AceBIT, the License Terms validly incorporated when the relevant contract is concluded shall apply.
4. Reservation of rights
Upon the effective grant of the rights of use, you receive only the rights of use in the Software described in these License Terms. In all other respects, all rights in the Software remain reserved exclusively to AceBIT and its respective licensors, if any. Statutory rights of use and the legal effects of exhaustion remain unaffected.
5. Defects as to quality and defects in title
(1) Claims arising from the acquisition agreement based on defects as to quality or defects in title must be asserted against the party from which you acquired the Software. If you acquired the Software directly from AceBIT, such claims must be asserted against AceBIT. Claims against AceBIT arising from a breach of duties under a separate agreement concerning rights of use, from a guarantee given by AceBIT, in tort, under the Produkthaftungsgesetz or under other mandatory law remain unaffected.
(2) AceBIT’s liability for defects as to quality or defects in title is generally excluded if a defect is based on the fact that you installed or used the Software in deviation from the descriptions contained in the user documentation pertaining to the Software. Furthermore, AceBIT shall not be liable for defects arising from errors in the hardware or software environment in which the Software is used.
(3) The Software is intended for use within the territory of the European Union or a contracting state of the Agreement on the European Economic Area. AceBIT shall not be liable for defects in title resulting from the fact that the Software is used outside that territory.
(4) Insofar as AceBIT is liable to you for defects as to quality, you are obliged to report any defects as to quality without undue delay after their discovery in a form reproducible by AceBIT.
(5) If you use the Software in the exercise of your commercial activity, any claims for defects against AceBIT shall be excluded if, upon receipt, you do not inspect the Software and the user documentation without undue delay for any obvious defects and the defect asserted by you would have been identifiable in the course of such inspection. The same shall apply if such a defect becomes apparent later and you fail to report the defect concerned to AceBIT without undue delay after its discovery.
(6) To the extent that AceBIT is obliged towards you to provide subsequent performance, AceBIT may also remedy a defect in quality or defect in title by providing you with telephone instructions as to how you can download and install, via our website www.password-depot.de, a patch made available for the purpose of remedying defects or an update made available via this website for the purpose of remedying defects (a new version in which only the minor version number or revision number changes, for example from version 10.1.0 to 10.2.0 or from 10.1.1 to 10.1.2) or an upgrade (a new version in which the major version number changes, for example from 9.1.0 to 10.0.0), provided that the defect in question is remedied by that measure. If you fail to install the patch, update or upgrade although the defect would thereby be remedied, AceBIT shall be released from its obligation to provide subsequent performance.
(7) If the analysis or remedy of a defect that AceBIT is obliged to remedy towards you requires AceBIT to obtain access to the computers on which the defective Software is installed, you shall grant AceBIT such access and take all measures necessary on your part.
(8) To the extent that you acquired the Software in the exercise of your commercial or self-employed professional activities, any claims for defects as to quality or defects in title that you have against AceBIT pursuant to paragraph 1 above shall become time-barred within one year after delivery of the Software. However, this shall not apply if your claims are based on AceBIT having breached a guarantee given to you within the meaning of § 443 BGB (German Civil Code), if AceBIT fraudulently conceals a defect from you, or if AceBIT caused the damage resulting from the defect due to an intentional or grossly negligent breach of duty. Furthermore, the limitation of the limitation period to one year shall not apply to claims for which AceBIT is liable towards you under the Produkthaftungsgesetz. In the case of delivery by download, the Software shall be deemed delivered when AceBIT has transmitted to you the download link and the license key required for activation of the Software. Technical data, specifications and performance details concerning the Software on our website www.password-depot.de or in other public statements by AceBIT, in particular in advertising materials, shall not constitute agreements on quality. Exclusively the descriptions and details contained in the user documentation accompanying the Software and any supplementary written agreements made in this respect between you and AceBIT shall apply as the agreed quality. However, this does not include any guarantee undertaking within the meaning of § 443 BGB.
6. Liability
(1) To the extent that AceBIT is liable to you for damages or reimbursement of futile expenses, irrespective of the legal grounds, such liability of AceBIT shall be unlimited only in cases of intent or gross negligence, in the event of damage arising from injury to life, body or health, and in the event of damage arising from the breach of a guarantee given by AceBIT to you within the meaning of § 443 BGB.
(2) To the extent that AceBIT is liable to you for slight negligence, except for the cases listed in paragraph 1 above, AceBIT shall be liable only in the event of a breach of a material contractual obligation (Kardinalpflicht), the fulfilment of which is essential to enable the proper performance of the contract existing between you and AceBIT and on the observance of which you may regularly rely.
(3) In creating the Software and in the event of performance of a purchase contract for the Software concluded directly between you and AceBIT, AceBIT owes the standard of care customary in the industry. In determining whether AceBIT is at fault, it shall be taken into account that software cannot be developed free of errors for all application situations occurring in practice.
(4) To the extent that AceBIT is liable hereunder for slight negligence, such liability shall, except in the cases listed in paragraph 1 above, be limited to the foreseeable loss typical of the contract that could normally have been expected when the contract from whose breach the claim is derived was concluded.
(5) The above limitations of liability in favor of AceBIT shall also apply in favor of the executive bodies and vicarious agents of AceBIT in the event of their own personal liability towards you.
7. Export Control
(1) To the extent that you are entitled to pass on the Software to third parties, you must comply with the respectively applicable provisions of national and international export control law, in particular the export control provisions of the Federal Republic of Germany, the European Union and the United States of America.
(2) Insofar as required for the performance of export control reviews by authorities or by AceBIT, upon corresponding request you shall provide without undue delay all information concerning the end recipient, the final destination and the intended use of the Software.
(3) Upon request, we shall provide you with the customs tariff numbers and all other manufacturer information concerning the Software required for the export control procedure.
8. Updates and Upgrades
The provision of updates or upgrades that do not serve to remedy identified security problems or vulnerabilities of the Software or its components (hereinafter referred to as “functional updates”) is not part of a software purchase, but requires the conclusion of a separately agreed software maintenance contract.
This shall not affect the provision of security updates. Security updates within the meaning of these License Terms are patches, updates, upgrades or other modifications to the Software that serve to remedy, mitigate or circumvent identified security problems or vulnerabilities of the Software or its components. AceBIT shall provide security updates during the support or service period applicable to the respective product version, but at least for the period required under mandatory law, without separate remuneration and without any obligation to conclude a separate software maintenance contract.
AceBIT shall provide available security updates without undue delay. Where technically feasible, security updates shall be provided separately from functional updates. To the extent that, for technical reasons, a security update can only be provided together with other modifications or only in a subsequent version of the Software, the user shall be granted access to that version of the Software required to remedy the relevant security problem without separate remuneration, provided and to the extent that this does not give rise to any additional costs for the user for adapting the user’s hardware or software environment.
Each security update that AceBIT has provided during the support period shall remain available for at least ten years from the date it is provided or for the remaining duration of the support period, whichever period is longer. Security updates shall be accompanied by notices containing the information relevant for the installation and assessment of the security update as well as any measures required to be taken by the user.
AceBIT’s right under Clause 5 para. 6 above to make a patch, update or upgrade available to you for download for the purpose of remedying defects within the scope of subsequent performance shall remain unaffected. Other software maintenance, support, consulting or training services shall likewise remain unaffected. If you conclude a separate software maintenance contract with AceBIT, our then-current Terms and Conditions on our website shall apply thereto.
9. Trial License
(1) To the extent that AceBIT grants you a trial license for the free use of the Software, the provision and supply of the Software shall be made exclusively for the purpose of evaluating whether the Software is suitable for your requirements regarding the use of such software. For this trial purpose, a trial license grants you a non-exclusive, non-transferable right of use, limited to the trial period offered by AceBIT, to install and run the Software on your computer.
(2) The scope of functions and use of the Software that you use on the basis of a trial license is limited. Details in this respect are set out in the information on AceBIT’s website www.password-depot.de.
(3) The provision of the Software that you are permitted to use on the basis of a trial license shall take place in the then-current condition of the Software. AceBIT shall assume no liability for the Software meeting your requirements or being free from defects, unless AceBIT has intentionally or with gross negligence caused such a defect or fraudulently concealed it.
(4) After expiry of the trial period, you are obliged either to purchase the Software for permanent use or to cease using it and to delete the Software from the computer on which you tested the Software in such a way that restoration is impossible. This deletion obligation also includes all copies that you may have made of the Software.
10. Use of the freeware version
(1) Insofar as AceBIT offers a freeware version of its Software for download, you shall receive a non-exclusive, non-transferable right to use the Software to the agreed extent.
(2) The functional scope of the Software is limited. The Software is provided without any liability on the part of AceBIT for possible defects, unless AceBIT has intentionally or with gross negligence caused such a defect or fraudulently concealed it.
11. Miscellaneous
(1) Any purchasing conditions of yours that deviate from these License Terms shall not apply. This shall also apply if you order directly from AceBIT and AceBIT does not expressly object to the purchasing conditions referenced in your order.
(2) Should individual provisions of these License Terms be or become wholly or partially invalid, the validity of the remaining provisions shall, in case of doubt, remain unaffected thereby.
(3) The assignment to third parties of claims that you have against AceBIT on the basis of a software purchase agreement concluded directly between you and AceBIT, and that are not monetary claims, shall be permitted only with the prior written consent of AceBIT. AceBIT may not unreasonably withhold the required consent.
(4) You may set off claims that AceBIT has against you only against your own claims against AceBIT that are undisputed or have been finally adjudicated. You may assert a right of retention against AceBIT only in respect of your own claims that have been finally adjudicated or are undisputed.
(5) Amendments and additions to an existing agreement concerning rights of use must be made in text form pursuant to § 126b BGB and require the consent of both contracting parties. Mere publication of an amended version of these License Terms does not amend an existing agreement. Any waiver of this text form requirement must likewise be made in text form.
(6) These License Terms and the legal relations between you and AceBIT in connection with these License Terms shall be governed by the laws of the Federal Republic of Germany. The provisions of the United Nations Convention on Contracts for the International Sale of Goods of 11 April 1980 (CISG) shall not apply.
(7) For all disputes arising between you and us in connection with these License Terms, the exclusive place of jurisdiction shall be the registered seat of AceBIT if you are a merchant within the meaning of § 1 HGB (German Commercial Code), a legal entity under public law or a special fund under public law. If, however, you acquire the Software in your own name and for your own account for private purposes which can predominantly be attributed neither to a commercial activity nor to a self-employed professional activity, the respectively applicable statutory place of jurisdiction shall apply, unless, after acquiring the Software, you have moved your domicile or habitual residence from Germany to another country, or your domicile or habitual residence is unknown at the time AceBIT brings the action.
If you have any questions regarding these License Terms, please feel free to contact us. You can find our current contact details on our website or simply send us an email to the following address: info@password-depot.de